Development Associate

Advance NYC



May 20, 2024


Sep 20, 2023

About Advance NYC
Advance NYC is a leading consulting firm dedicated to meeting the flexible, on-demand needs of non-profit organizations. From transformative campaigns to strategic plans and annual fundraising activities, our team collaborates with clients to create and execute customized strategies that increase organizational stability and capacity. Advance NYC has had the privilege of working with a wide range of leading arts and cultural, education, economic development, public green space, and social service organizations including the American Museum of Natural History, Brooklyn Children’s Museum, Friends of Governors Island, Mass MoCA, the National Alliance on Mental Illness NYC Metro, Prospect Park Alliance, the Public Theater, Sanitation Foundation, Urban Bush Women, and Weeksville Heritage Center, among others. Additional information on our work and clients can be found on our website at

Advance NYC continuously works to incorporate and foster a diversity of perspectives and experiences on our team. We are deeply committed both to creating a welcoming and inclusive work environment for employees of all races, ethnicities, ages, gender identities, sexual orientations, socioeconomic backgrounds, and abilities; and to ensuring that our team reflects the landscape of our clients and communities we serve.

Advance NYC is committed to supporting the well-being of our employees: we endeavor to pay them fairly, provide professional development opportunities, promote from within, and foster a supportive workplace that allows everyone to place our full trust in each other and do our best work. The employee workload is structured to be accomplished within a 40-hour work week, and while the occasional long day or week happens, we strive for it to be an exception and not the norm. We respect each team member’s life outside of the office and set expectations both internally and with our clients to ensure that established working hours are observed. We value work/life balance and encourage our team members to use their paid time off.

Advance NYC prioritizes the professional development of our employees and fosters a community of learning and growth, with the aim of promoting from within whenever possible. To achieve this, regular check-ins are scheduled between employees and Advance NYC leadership to identify each employee’s professional goals and collaboratively determine areas of growth. From there, we provide opportunities that directly align with these goals and offer supportive feedback to steer ongoing professional development.

Advance NYC is currently seeking a full-time Development Associate.
This is an exciting opportunity for a passionate, motivated professional who is interested in advancing their career in nonprofit fundraising and working with a diverse portfolio of client organizations. We appreciate the value of myriad life and work experiences, recognize that many paths might adequately prepare someone for this role, and encourage anyone who believes they would be a good fit to apply.
The Development Associate will report to a Project Manager and/or a Project Director. Together, the team provides fundraising support, strategic planning, and best practices for 4-6 clients at a time. Day-to-day responsibilities include: preparing for, participating in, and documenting client check-ins; team task management and calendar maintenance; drafting client, donor, and funder correspondence; and, on occasion, preparation of other client-facing materials and deliverables. The successful candidate will be highly detail-oriented, computer savvy, able to manage multiple projects simultaneously, and able to work both collaboratively with the team and autonomously at times. This position offers the opportunity for responsibilities to grow with experience and as proficiency is demonstrated.

This is a partially remote position: while Advance NYC operates in a virtual office, this position requires in-person attendance as needed for select client meetings, internal meetings, and other related tasks in the NYC metro area. Mirroring client schedules, Advance NYC’s office hours are generally Monday-Friday, 10AM - 6PM EST, with the occasional night or weekend. Team members may exercise a more flexible schedule within the 40-hour work week as client commitments and team needs allow.

The responsibilities of this role include:
- Providing administrative support, including task management, for other team members (Project Manager and/or Project Director)
- Taking part in client calls, Zoom meetings, and the occasional in-person meeting (as necessary): assisting in scheduling, drafting agendas, taking notes, sending action items, and communicating with clients
- Providing event development and implementation support
- Supporting the Advance NYC Team with individual giving, institutional giving, special event fundraising, development operations, campaign management, and strategic planning efforts
- Preparing early drafts of client presentations and deliverables based on existing templates and best practices
- Maintaining electronic files, including data entry, reporting, and upkeep of donor databases
- Drafting and managing individual giving correspondence (letters, invitations, mailing lists, eblasts, reports, and acknowledgments)
- Providing organizational support to working board committees (as with clients, through task management and materials preparation)
- Supporting/coordinating in-person cultivation and/or fundraising events
- Other duties as needed


Commensurate with experience, the starting salary for this full-time, exempt (40-hour) position begins at $60K and caps at $64K. To ensure parity across employees at the same level, Advance uses a salary band system; the salary band for Associates is $60K-$70K. Once hired, employees receive annual cost of living adjustments and are eligible for performance-based salary increases each year, up to $70K for this position.
Advance NYC provides annual cost of living adjustments, generous contributions toward health and dental insurance, paid vacation time and sick time, 13 paid holidays + EOY paid week off, a 401k program with employer contribution, a stipend for home office equipment, FSA eligibility, and competitive parental and family leave. All team members are eligible for remote and flex time.


A successful candidate will have some combination of the below experience and skills:

- 1-3 years of direct non-profit experience, preferably in fundraising or administration
- Ability to communicate clearly, concisely, and professionally—both verbally and in writing—as well as strong interpersonal skills
- Experience composing clear and compelling formal communications (appeals, narrative drafts, acknowledgments)
- Ability to efficiently manage several projects simultaneously while prioritizing to meet respective deadlines; strong organizational and time-management skills are key
- Natural inclination to be a proactive task manager and problem solver
- Experience working in CRM databases such as Raiser’s Edge, Salesforce, Patron Manager, Little Green Light, and Ovationtix/Audience View
- Proficiency with Asana or similar task management software
- Experience working with operational budgets, Excel spreadsheets, PowerPoint/Google Slides presentations
-Experience with email clients (Constant Contact, Mailchimp, Squarespace, WordFly)
-Interest in and willingness to participate in company-wide DEIA work.
- A growth mindset and a habit of curiosity

Essential for performing this role:
- Proficiency in Microsoft Office and Google Suite
- Ability to work remotely, which includes access to a phone, computer, and reliable internet
- Ability to travel to client meetings in the NYC metro area
- Flexibility to work occasional nights and weekends




Experience Level

Experienced (Non-Manager)

More Information