Programs Associate

Responsibilities

Grantmaking

• Working closely with the Senior Programs Manager throughout grant cycle timelines for Levitt venues and festival grants, provide administrative support, including funds disbursements and tracking deliverables from grantees; coordinate with Programs department and Communications department accordingly.
• Review grant applications for completeness, organize applications, and coordinate review process.
• Prepare and send grant agreements and acknowledgement, award, and decline notifications, and other correspondence with grantees and applicants.
• Support administration of annual data collection process for each Levitt venue, including compiling data for annual Levitt network report.

Partnerships

• Track existing partnership deliverables.
• Track grantee participation in resources provided via partnerships, including trainings, discounts, and conference registrations.
• Support Senior Programs Manager with field scans of potential partner organizations that align with the Levitt mission.

Research & Data Collection

• Track post-grant activity of prior Foundation grantees, including the continuation of free outdoor concerts, continuation of public space activation, additional creative placemaking projects in the community, economic impact, etc.
• Assist in Foundation research projects, as needed.

Network Training & Resource Development

• Provide administrative and technical support for Levitt network virtual trainings, including feedback surveys, Zoom technical assistance, and compiling training resources for the Levitt network.
• Provide administrative support for the Levitt network virtual trainings and resources communications strategy.
• Assist with the preparation, facilitation, and execution of Foundation and national Levitt network initiatives, events, and activities, including network-wide programming, partnerships, conferences, convenings, site visits, and other in-person gatherings.

General Administration

• Provide overall administrative support for grant programs, grantee resources, partnerships, and data collection.
• Track and review grantee expense reports and documentation; support payment processing.
• Assist in reviewing, responding, and routing inquiries received in Programs department email boxes.
• Coordinate meetings and conference calls; assist with preparation of meeting materials.
• Assemble Levitt information packets for inquiries and presentations.
• Serve as a Levitt ambassador and provide support for the organization’s presence at events, conferences, and other related activities.
• Perform general office and clerical duties including answering phones, filing, making photocopies, and coordinating mailings.
• Assist with special projects as directed.
• Perform other related duties as assigned.

Requirements

Qualifications

• 3+ years of relevant experience.
• Strong communication, interpersonal, and listening skills; great phone presence with ability to deliver excellent service.
• Excellent attention to detail and accuracy; highly organized.
• Strong project coordination skills with demonstrated track record; strong ability to balance multiple projects simultaneously while meeting deadlines.
• Ability to problem solve, think creatively, and adapt to shifting priorities as needed.
• Familiar with MS Office Suite; strong computer proficiency; experience with Macs a plus, but not required.
• Comfortable working in a fast-paced, evolving environment.
• Highly self-motivated with ability to work independently and collaboratively.
• High degree of integrity handling sensitive and confidential information.
• Willingness to work flexible hours, including some nights and weekends.
• Bachelor’s degree or equivalent experience.

Application Instructions

Application Submission

To apply, email your cover letter and resume to levittsearch@levitt.org, and include “Programs Associate” in the subject line.

The Levitt Foundation offers a dynamic work environment and competive salary commensurate with experience. Benefits include health insurance, 401(k), and other benefits. EEO/AAW employer.