Development Assistant

About the Queens Museum:

The Queens Museum is dedicated to presenting the highest quality visual arts and educational programming for people in the New York metropolitan area, and particularly for the residents of Queens, a uniquely diverse, ethnic, cultural, and international community.
The Museum fulfills its mission by designing and providing art exhibitions, public programs, and educational experiences that promote the appreciation and enjoyment of art, support the creative efforts of artists, and enhance the quality of life through interpreting, collecting, and exhibiting art, architecture, and design.

Position Overview:

The Queens Museum seeks a Development Assistant to manage the day-to-day operations of and provide administrative support for the Museum’s Development Department. The Assistant will be responsible for updating and maintaining the donor database, drafting timely acknowledgement letters, preparing meeting agendas and minutes, processing gifts and memberships, conducting ongoing prospect research, managing donor lists for mailings and events, and assisting with external events and space rentals.

The Development Assistant reports to the Director of External Affairs, and works closely with the Institutional Giving Manager and the Individual Giving and Special Events Manager.

Essential Functions:

Manage donor database by updating donor records, recording and processing gifts and other income, and conducting regular audits of data
Run targeted queries and reports in service of fundraising campaigns and creating invitation lists
Draft timely acknowledgements for donors
Maintain proper donor crediting across exhibition and program collateral.
Provide administrative support to the Director of External Affairs
Provide support in staffing and coordination of donor engagement activities and events
Assist Individual Giving and Special Events Manager on annual fundraising events
Assist with large mailings and other fundraising campaigns and communications
Assist Institutional Giving Manager on preparation of grant proposals and reports
including document gathering and additional writing, when appropriate
Assist with planning and coordination of space rentals and other external special events.

This list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions

Benefits:
This is a full-time benefits eligible position to participate in the following benefits:
Paid Vacation, Sick & Personal Days
Paid Holidays
Medical, Dental, Vision Benefits
Retirement Benefits (401K savings plan, Pension plan, and Life Insurance policy)
Free admission to NYC Cultural Institutions Groups (CIG)s

EEOC Statement:
The Queens Museum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, familial status, marital status, military status, sexual orientation, genetic information, HIV status, arrest record, gender identity, gender expression, transgender status, genetic information, domestic violence victim status, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Residents of Queens, Bilingual and multilingual candidates (Spanish, Mandarin, and or/ASL) are strongly encouraged to apply.

Requirements

Competencies:

Demonstrates initiative, resourcefulness and a creative approach to problem-solving
Thrives in culturally diverse settings
Displays a high level of support for colleagues, builds professional and respectful relationships with others
Adaptability and flexibility
Ability to work independently and as a team player in a fast-paced environment, handling multiple tasks and adhering to deadlines

Qualifications:
Education background in Art History or related field..
Minimum of 1-2 years of experience in nonprofit fundraising (internships acceptable).

Requirements:

Excellent writing and organizational skills required.
Ability to think creatively, synthesize information effectively, and tailor information to appeal to a broad spectrum of funder interests.
Experience with Veevart, Altru, eTapestry or other database management systems
Proficient in Microsoft Office, Google Suite, and Adobe Acrobat
Availability to work onsite at the Queens Museum, and nights and weekends as required.
Excellent verbal, written, and interpersonal communication skills