Development Assistant

Ars Nova

511 west 54th street
NY 10019




Aug 28, 2023

Part time / $24 hourly / Ars Nova / New York, NY

Ars Nova seeks an ambitious Development Assistant who is a thoughtful communicator with exceptional attention to detail and excellent organizational skills. The Development Assistant is responsible for ensuring the timely and accurate entry of all gifts and donor communications, as well as overseeing special projects to keep the money rolling in to support our community of
artists. The Development Assistant joins our dynamic fundraising team, who are responsible for leading the organization in raising $3M+ annually through individual donors, special events, and institutional grants and partnerships.

This is a non-exempt, part-time hourly position with an average of of 30-hours a week, based in NYC with pay rate of $24/hour at 30 hours per week. Ars Nova aims to compensate fairly and competitively within the not-for-profit entertainment industry, and on a transparent level salary system within the organization; our current Fair Pay Guidelines are available HERE. Benefits include paid sick and safe leave, an Employee Assistance Program offering confidential counseling, legal support, work-life solutions and the like, and more. This position will require regular onsite, in-person activity (including some evenings, weekends and holidays), so the applicant should intend to reside in the greater NYC area. Ars Nova works on-site Tuesdays-Thursdays every week, with greater flexibility to work remotely if desired and possible on most Mondays & Fridays.


The responsibilities, competencies and expectations outlined below are representative, not exhaustive. Responsibilities may shift as needed to best align with organizational needs.

– Supporting individual giving fundraising from our community of donors including:
— Support benefit fulfillment for our Super Nova members who give $500 or more each year, including booking tickets and managing inventory of Ars Nova swag.
— Manage prospecting and research portfolios for current and potential supporters.
— Assist in the planning and execution of cultivation events at our Off-Broadway
– Supporting gift entry and database management in Ars Nova’s CRM, Patron Manager:
— Lead the processing and acknowledgment of all gifts to Ars Nova, coordinating
with the entire Development Team and Business Team for smooth processing and prompt gratitude.
— Run and analyze reports to track giving trends and guide future donor strategy.
— Identify opportunities to optimize use of CRM to support team operations.
– Supporting all special events fundraising including:
— Track all RSVPS, ticket purchases, and email communications, and make updates to the seating charts, budgets, and check-in lists in real-time.
— Serve as the right-hand to the Individual Giving & Events Manager for our annual blowout benefit Nova Ball.
— Work with the Marketing Team to coordinate the creation of marketing materials for the event, including programs, place cards, and signage.
— Oversee check-in procedures with the front of house team the day of the events.
– Assist with ad hoc office duties such as outgoing mail and ordering supplies for the Development Team.


– You are invested in Ars Nova’s mission and core values, and have a passion for live entertainment and/or theater-making, for artists of all stripes;
– You have prior training and/or professional, academic or volunteer experience with one or more of the following: fundraising, writing and editing, event planning, project
management, data management, or executive assistance.
– You are a proactive team player, time manager and project organizer, who can balance a variety of projects and goals while keeping an eye on the big picture;
– You have worked in a database before (bonus if you have experience in Salesforce or Patron Manager) and understand the importance of accurate data;
– You have an eye for details and precision;
– You are interested in learning about the inner workings of a nonprofit theater;
– You share our commitment to anti-racism and creating and maintaining an inclusive environment, are excited about joining our efforts to make Ars Nova a more just and equitable place to work and make work, and have the ability to interact effectively with people of different cultures and socio-economic backgrounds.

– You have a positive attitude, and enjoy collaboration;
– You have a desire to improve systems and make things work better;
– You enjoy collaboration and thrive in all-out, go-big-or-go-home environments;
– You are relentlessly curious, and love to dig into the context and big picture of what you’re working on;
– You are a go-getter and desire a future career in Development and/or arts administration.






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