Administrative Assistant – Booking

Opus 3 Artists

348 West 57th Street, Suite 282
New York City, NY 10019


Jul 01, 2022


Jun 03, 2022

Opus 3 Artists, a leading company managing and developing the careers and touring activities of many of the world’s most exciting performing artists and ensembles, is seeking an Administrative Assistant. This is a full-time position that provides administrative and clerical support to the Booking Department.

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

  • Prepares and tracks performance contracts
  • Fields routine and non-routine questions via phone and email including communication with presenters and orchestra managers
  • Schedules and coordinates meetings, conference calls and travel
  • Prepares expense reports
  • Assists Booking Agents with conference preparation including scheduling meetings, coordinating materials, and conference hall setup
  • Works independently and within a team on special, nonrecurring, and ongoing projects. • Acts as a project manager for special projects, at the request of the Booking Agent, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide events.
  • Creates and designs general correspondences, memos, financial reports, charts, tables, graphs, etc.
  • Performs other duties as needed



  • Excellent interpersonal skills and ability to handle sensitive and confidential situations.
  • Position continually requires demonstrated poise, tact and diplomacy
  • Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
  • Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
  • Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Demonstrated Ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
  • Must be able to work in a virtual office environment as necessary


  • BA Degree or equivalent experience
  • At least 2 years’ experience as an Assistant
  • Additional languages are useful but not required; the ability to engage with people who are passionate about classical music and/or the performing arts is a plus

This position is non-exempt. For information on this job contact HR at EOE