Registration Assistant - part time/fixed term

Position Title: Registration Assistant
Department: Curatorial
Supervisor: Senior Registrar
Position Status: Part time, Non-Exempt, Fixed Term
Work Schedule: 22 hours (up to 28 hours) per week
Term: July 1, 2023 through June 30, 2024

Overview: The Institute of Contemporary Art seeks an enthusiastic and organized Registration Assistant to join the Curatorial team through June 30, 2024. Under direct supervision of the Senior Registrar, the Registration Assistant will perform tasks associated with maintaining exhibitions, the works on view, and assisting the Senior Registrar in the management of the ICA’s collection. The position requires attention to detail and communicating findings and feedback to various staff.
The work will need to be completed independently and in partnership with a team. The schedule includes some nights and weekend hours for maintenance and in response to urgent exhibition incidents. The position requires a minimum commitment of 22 hours per week with some weeks up to 28 hours per week. The primary work will be conducted at museum site(s) or at ICA’s offsite storage facility. The Registration Assistant will handle multiple tasks at once requiring the prioritization of work, and utilization of prior experience to resolve unexpected issues. contributes to a culture of collaboration, community, and respect and centers the work of Diversity, Equity, Accessibility, Inclusion, and Belonging in all areas of their work.

WORKING AT THE ICA
1. All ICA employees are required to reside in Massachusetts or within a reasonable commuting distance from our Seaport location as of their first day of work.

Responsibilities:
• Follow up on incident reports throughout the week & communicate findings and resolution to gallery staff.
• Perform weekly condition checks on all works currently on view.
• Maintain and clean objects in the galleries on a regular schedule and as required in conjunction with the Preparators and Facilities department.
• With the Senior Registrar, prepare and organize stanchions or other protective mechanisms needed for objects on view.
• Assist the Senior Registrar as needed in the management and care and storage of the ICA’s permanent collection.
• Participate in packing, installation, and condition reporting of artworks and in the movement of packed artworks and empty crates as directed by Senior Registrar and Preparators.
• Perform administrative duties associated with registration, including ordering and organizing supplies.

Hourly Rate Range: $25.00 to $30.00 commensurate with experience
Compensation is based on meeting minimum qualifications.

ICA Compensation:
Each ICA position has a job grade based on the position’s evaluated job responsibilities, required education and experience, needed skills to perform the job, and professional knowledge.

The position’s grade and respective compensation range is determined by the position’s overall responsibilities, including decision making, supervisory/management requirements, resource management and budgeting duties.

Compensation is ultimately determined by the scope of the position and responsibilities, the candidate’s relevant experience, and internal equity, with starting salaries typically falling in the lower half of the compensation range.

Requirements

Qualifications:
• 1-3 years of related experience in a museum or art organization setting, preferably in registration or exhibition installation.

• Experience with fine arts packing, shipping, handling and condition reporting desired.
• Excellent time management skills and the ability to prioritize work.
• Excellent communication skills.
• Must be able to work independently and collaboratively in a professional environment.
• Must be flexible, work well under pressure.
• Must also be willing to work flexible hours and be on-call when necessary.

Physical Requirements:
• Possess mobility to work in an office setting and use office equipment; move about throughout the museum, and travel offsite to different locations
• Ability to see, listen and talk for extended periods in person, over the telephone and computer, and understand printed materials; Ability to follow protocols in handling works of art with care
• Fine motor skills, keen eyesight, and an ability to stand for long periods of time
• Must be able to carry, lift and/or move at least 50 pounds

This is not necessarily an all-inclusive list of position-related responsibilities, duties, skills, efforts, requirements or working conditions. While the above is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.