New York City Building, Flushing Meadows Corona Park, Apt. 24
The Queens Museum’s Registrar serves a key role in supporting a dynamic temporary exhibition program, as well as occasional touring exhibitions. Key responsibilities include coordinating fine art shipping, conservation, framing, packing, storage, and insurance for all temporary exhibitions, and coordinating cross-departmental communications regarding deliverables, installation schedules, safe installation and care, and visitor awareness. The Registrar will also be charged with care and documentation of the Queens Museum Fine Art collection.
- Coordinate logistical aspects of temporary exhibitions (and occasional touring exhibitions) through each phase of development, including:
- Generate and issue artist letters of agreement, loan agreements, and/or exhibition contracts; obtain competitive shipping bids, and monitor registration-related expenses throughout projects
- Manage and coordinate shipment of artwork to/from the QM including domestic and international fine art logistics, crating, insurance, customs-related documentation (as needed), and offsite crate and/or artwork storage, contracting with outside vendors as needed to ensure safe transport and presentation of art
- Process invoices for the above
- Review and maintain traveling exhibition records, including facility reports, loan agreements, and condition reports
- Generate and issue incoming and outgoing receipts, create complete and detailed incoming and outgoing condition reports, update checklists, crate lists, and labels as needed
- Communicate with lenders, galleries, and artists regarding the shipment, documentation, and installation of artwork; update lenders with condition notes and venue climate readings as needed
- Advise Exhibitions team on the proper and safe installation of artworks; assist with supervising art handlers during exhibition installation/de-installation
- Supervise technicians or contractors hired for maintenance or conservation as needed
- Perform condition checks for artwork for the duration of the exhibitions; monitor environmental conditions in galleries; establish conservation priorities and arrange for treatment of works (as needed); liaise with the Facilities team in relation to events and safekeeping of exhibitions, as needed
- Maintain insurance coverage for exhibitions; issue insurance certificates to lenders; and generate monthly insurance reports of temporary loans as needed
- Update, implement, and issue as requested, Facility Report alongside the Head of Facilities, and review facility reports of prospective venues (when touring)
- Advise the Front of House team of any security, condition issues, or other pertinent issues for each exhibition
- Organize and monitor temporary onsite and offsite art storage as needed
- Prepare internal documentation for each exhibition (“Weekly Maintenance Guide,” “Safety Guide,” “On/Off Guide” with assistance from Head Preparator)
- Coordinate care of QM fine art collection
- Manage and provide proper care, preservation, and storage of the Museum’s fine art collection on-site.
- Implement procedures for identifying and cataloging objects.
- Develop, organize, and maintain records of the fine art collection as it relates to conservation needs, condition, location, and identification of artworks (basic photographs).
- Work with Head Preparator to schedule repacking of artworks, as needed, and outfitting of packaging with proper identification information
- Maintain on-site storage of artworks for ease of access
- This list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions
This is a full-time benefits-eligible position to participate in the following benefits:
- Paid Time Off including Vacation, Sick Leave, and Personal Days
- Paid Holidays & (4) Summer Fridays per year
- Medical, Dental, and Vision Benefits
- Retirement Benefits (401K savings plan, Pension plan, and Life Insurance policy)
- Employee Assistance Program
- Free affiliate admission to most American Museums
Hybrid Work Model
The QM team is currently practicing a hybrid work model, incorporating a blend of onsite and remote working. QM department heads require attendance onsite at the Museum 3 days per week, to participate in in-person meetings and project work.
- Demonstrates initiative, resourcefulness, and a creative approach to problem-solving
- Thrives in culturally diverse settings
- Displays a high level of support for colleagues, and builds professional and respectful relationships with others
- Adaptability and flexibility
- Ability to work independently and as a team player in a fast-paced environment, handling multiple tasks and adhering to deadlines
- High level of organization and attention to detail
- Ability to handle issues with diplomacy and confidentiality
- Experience and/or interest in supporting the presentation of new commissions and working with emerging artists who are showing for the first time in a museum
- Experience and/or interest in working with artists and artworks that challenge conventions in ways that require innovative adaptations
- Possess strong condition reporting skills
- Working knowledge of preservation, care, handling, storage, and security of collections.
- Knowledge of collection management techniques, museum methodology, cataloging systems, insurance, and customs procedures.
- 3+ years experience with registration and temporary exhibition logistics, including the organization of international shipping (gallery or museum experience preferred)
- Strong computer skills across PC and Mac environments, (MS Office & Google Workspace)
- Excellent written and verbal communication skills