Program Manager, Arts Initiative

The University of Notre Dame (https://jobs.nd.edu) is accepting applications for a Program Manager, Arts Initiative.

Applications will be accepted until 01/05/2025.

The Arts Initiative, one of the key priorities of Notre Dame’s Strategic Framework, seeks to cultivate a thriving arts ecosystem in order to elevate innovative arts research and creative practice on and beyond campus. This university-wide initiative will spearhead collaborative research projects in the arts, promote strategic curricular innovation, and stage high visibility events with substantial community outreach.
The newly created position of Program Manager is a critical member of the Arts Initiative’s small, highly motivated launch team. The Program Manager supports the Initiative in a variety of ways, including by liaising with Arts Initiative constituents (faculty, students, staff, external partners, etc.), providing leadership for the Initiative’s programs and events, curating content for both digital and print communications, assisting the Faculty Director and Managing Director with the financial management, reporting, and overall administration of the Initiative, and other project-based work, as needed.

Position duties include:

Program and Event Management
Facilitates and co-leads the planning and implementation of multi-year research and curricular programs as well as public facing events such as conferences, symposia, guest speakers, visiting artists, student activities, and a biennial arts festival. This requires strategic thinking, a keen attention to detail, strong relationship management skills, and proficiency in technology for both in-person and virtual programming. May include some night and weekend work.

Storytelling and Reporting
In collaboration with the Faculty Director and Managing Director, curates content across investment areas and translates digestible pieces to promote the work through both digital and print media. Drafts externally facing materials, as needed, as well as regular content to the Provost’s office. Develops presentations, talking points, and materials for presentations and stewardship for Initiative directors. In partnership with the Managing Director, designs relevant data collection tools to track and measure the Initiative’s outcomes, and uses that information to draft internal and external reports on the Initiative’s work and progress.

Financial Management
Executes financial and fund management tasks, including preparing expense reports, processing payments, invoices, and deposits, managing vendor relationships, and ensuring accurate documentation and reconciliation of all financial records for the Initiative.

Course and Student Management
Works with appropriate units on campus to provide course management support to both faculty and students. Also assists with hiring, scheduling, assignments, and management of student workers.
Administrative Support
Serves as the administrative point of contact between the Initiative and its constituents, and helps to foster a sense of community among arts leaders on campus. This ranges from responding to general requests, to ordering supplies, to managing committee meeting agendas and logistics.

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education’s annual “Great Colleges to Work For” survey…and they are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment Statement
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. They strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Requirements

Minimum Qualifications:

• Bachelor’s degree
• At least 3 years of relevant experience in program coordination, event management, and/or arts administration
• A deep commitment to the mission of both the Arts Initiative and the University
• Self-directed, team player with a willingness to take initiative as part of a small team
• Comfortable navigating ambiguity in a startup environment
• Highly organized and detail oriented with the ability to juggle multiple demands simultaneously
• Strong written and oral communication skills
• Ability to handle sensitive or confidential information with discretion
• Proficient in Microsoft Office suite and Google Workspace
• Ability to learn Notre Dame’s software systems, policies, and procedures (GLez, BuyND, etc.), as well as an online project management system (such as Asana)
• Willingness to work occasional nights and weekends based on event schedules

Preferred Qualifications:

• Bachelor’s degree in an arts or humanities discipline
• Experience working in academic, arts, and/or non-profit environments
• Previous experience with Notre Dame’s software systems and campus procedures and policies (GLez, BuyND, etc.)

Application Instructions

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # https://apptrkr.com/5887909. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.