Program Coordinator

Full time / $50,000 - $60,000 annually / South Asian American Digital Archive (SAADA) / Philadelphia, PA

SAADA is an organization on the rise, and they are seeking a Program Coordinator whose skills, commitment, and vision will further solidify SAADA as a national leader in community-based storytelling. If you are a conscientious, curious, and striving individual, they invite you to come build with them.

About the Role
The Program Coordinator is a dynamic and ever-evolving role within our organization, playing a vital part in delivering on SAADA’s mission, deepening our impact, and fostering meaningful connections with South Asian American communities across the country. As a member of our Program Team, you will report to and work closely with SAADA’s Program Manager to develop and execute innovative programs and initiatives that align with our organization’s long-term vision.

SAADA has several new projects on the horizon in the year ahead: a walking tour to share the histories of solidarities between South Asians and Black Americans in the fight for racial justice; a project to collect stories about South Asian American entrepreneurship and community-building; and they are producing our first animated film about two pioneering South Asian women in Philadelphia in the late 1800s. The Program Coordinator will play a pivotal role in bringing these exciting projects, and many others, to life.

Who They Are
Over the past fifteen years, SAADA has grown from a modest digital repository to a powerhouse of South Asian American stories. Our archive, storytelling projects, artistic partnerships, walking tours, lesson plans, films, and books help ensure that South Asian Americans are recognized as an essential part of the American story. For more information about SAADA, visit their website; find us on Instagram; check out “Memories We Carry,” an exhibit created by one of our Archival Creators Fellows; or, listen to the soundtrack to our Revolution Remix walking tour of Philadelphia.

Your Role & Responsibilities:
Working closely with the Program Manager to ensure SAADA’s programs and projects are successful and deliver on key outcomes by:
-Assisting with project timelines, budgets, and deliverables
-Coordinating with project teams and stakeholders to ensure timely completion of tasks
-Supporting project documentation, system improvement, and workflow documentation
-Assisting with volunteer recruitment and retention, and tracking volunteer participation in programs and events
-Identifying community organizations, educational institutions, and other partners to enhance SAADA’s outreach and impact
-Maintaining program databases and records, ensuring accuracy and integrity
-Providing data analysis to support strategic planning
-Ensuring timely responses to inquiries

Supporting the planning and execution of workshops, conferences, and events, both in-person and virtual by:
-Coordinating logistics, such as venue selection, catering, and equipment setup
-Assisting with the creation of meeting and event agendas, capturing outcomes, preparing materials, taking notes, and following up on action items
-Arranging group travel plans and coordinating with local vendors
-Providing technical support for online events
-Troubleshooting event-related issues

Other responsibilities:
-Pursuing professional development opportunities and trainings
-Performing other duties as assigned by the Program Manager

Your Background & Skill Set:
-Strong background in program and event coordination with at least 3 years of relevant professional experience
-Critical attention to detail and organizational and project management skills
-Experience with grant funded projects preferred
-Excellent interpersonal and communication skills
-Ability to work collaboratively and build relationships within South Asian American communities
-Available for occasional weekend/evening meetings and events (2-3 times/month) and time-sensitive deadlines

Salary & Benefits:
The salary range for this position is $50,000 - $60,000 / year. SAADA is committed to providing our staff with a competitive benefits package, which includes a monthly health insurance stipend, paid time off, short- and long-term disability and life insurance, retirement matching, a wellness stipend, and a professional development fund. This position is based in SAADA’s Philadelphia office, located at 1650 Arch Street, Suite 2130, Philadelphia, PA 19103.

Application Instructions

SAADA is an equal opportunity employer. They are building a team that is dedicated to our work and to each other, and they’d love for you to join! Applications will be considered on a rolling basis until this position is filled. Please send your resume and cover letter as separate attachments in an email with the subject line “Program Coordinator Position” to jobs@saada.org. Please also include how you found out about this position.