Institutional Giving Operations Associate
Advance NYC
Remote
Deadline
Posted
About Advance NYC
Advance NYC is a leading consulting firm dedicated to meeting the flexible, on-demand needs of non-profit organizations. From transformative campaigns to strategic plans and annual fundraising activities, the team collaborates with clients to create and execute customized strategies that increase organizational stability and capacity. Advance NYC has had the privilege of working with a wide range of leading arts and cultural, education, economic development, public green space, and social service organizations including: the American Museum of Natural History, Brooklyn Children’s Museum, Friends of Governors Island, Mass MoCA, the National Alliance on Mental Illness NYC Metro, Prospect Park Alliance, the Public Theater, Sanitation Foundation, Urban Bush Women, and Weeksville Heritage Center, among others. Additional information on their work and clients can be found on their website at advancenyc.com.
Advance NYC continuously works to incorporate and foster a diversity of perspectives and experiences on their team. They are deeply committed both to creating a welcoming and inclusive work environment for employees of all races, ethnicities, ages, gender identities, sexual orientations, socioeconomic backgrounds, and abilities; and to ensuring that the team reflects the landscape of their clients and communities they serve.
Advance NYC is committed to supporting the wellbeing of their employees: they endeavor to pay them fairly, provide professional development opportunities, promote from within, and foster a supportive workplace that allows everyone to place their full trust in each other and do their best work. The employee workload is structured to be accomplished within a 40-hour work week, and while the occasional long day or week happens, they strive for it to be an exception and not the norm. They respect each team member’s life outside of the office and set expectations both internally and with clients to ensure established working hours are observed. They encourage employees to take vacation, and they build teams so that everyone has the necessary back-up to take time off.
Advance NYC prioritizes the professional development of employees and fosters a community of learning and growth, with the aim of promoting from within whenever possible. To achieve this, regular check-ins are scheduled between employees and Advance NYC leadership to identify each employee’s professional goals and collaboratively determine areas of growth. From there, they provide opportunities that directly align with these goals and offer supportive feedback to steer ongoing professional development.
Advance NYC is currently seeking a full-time Institutional Giving Operations Associate.
This is an exciting opportunity for a passionate, motivated professional who is interested in advancing their career in nonprofit fundraising and operations, especially those with experience and interest in institutional (foundation, government, corporate) giving. They appreciate the value of myriad life and work experiences; they recognize that many paths might adequately prepare someone for this role, and they encourage anyone who believes they would be a good fit to apply.
The Institutional Giving Operations Associate will work closely with Advance NYC’s Institutional Giving Department leadership team to develop and implement systems and solutions to support Department efficiency and workflow, as well as providing direct administrative support for the Senior Director of Institutional Giving . While this individual will primarily work internally within the Department, they will also assist the Senior Director in managing some direct client engagements as needed.
This is a partially remote position: while Advance NYC operates in a virtual office, this position requires in-person attendance as needed for select client meetings, internal meetings, and other related tasks in the NYC metro area. All in-person interaction is carefully evaluated by participating parties, and a dynamic COVID policy is in place to address appropriate safety precautions. Advance NYC’s office hours are generally 10AM - 6PM EST Monday-Friday with the occasional night or weekend, but they are open to exploring a more flexible schedule for the right candidate.
Compensation:
The salary range for this full-time (40 hours) position is $55,000 - $65,000 annually, with salaries starting at $55,000-$60,000, commensurate with experience, for new hires. Advance NYC provides generous contributions toward health and dental insurance, paid vacation time and sick time, paid holidays, 401k program, a stipend for home office equipment, and competitive parental and family leave. All team members are eligible for remote and flex time, to be determined on a case-by-case basis.
Requirements
The responsibilities of this role include:
Direct Support for Senior Director of Institutional Giving
- Providing overall administrative support for the Senior Director, including but not limited to calendar and schedule management, project/task management, communications drafting, etc.
- Taking part in client and new business calls and Zoom meetings, including scheduling, drafting agendas, taking minutes, sending action items, and coordinating follow-up
- Working with Senior Director to build out new systems to support overall department growth
Institutional Giving
- Maintaining funder information in Advance NYC’s proprietary internal grants management database
- Preparing and drafting work plans for grant applications/proposals and reports
- Conducting prospect research and maintaining prospect profiles for the department
General Department Support
- Approving timesheets and tracking vacation requests, creating agendas for weekly team meetings, tracking department receipts
- Maintaining internal documents and systems (Time IQ, Google Drive, Asana, and custom database)
- Tracking current client engagements and overall department capacity
- Fielding questions about internal operations (time tracking, policies & procedures, etc)
- Other duties as needed
A successful candidate will have some combination of the below experience and skills:
- Natural inclination to be proactive in task management and problem-solving. The Institutional Giving Operations Associate will take ownership of projects and move them forward, while managing up to the Senior Director
- Direct non-profit experience in a role/roles involving administrative and/or fundraising responsibilities (familiarity with foundation/government grant-making is preferred but not required)
- Ability to communicate clearly, concisely, and professionally—both verbally and in writing—as well as strong interpersonal skills
- Ability to efficiently manage several projects simultaneously while prioritizing and planning work activities to meet respective deadlines; strong organizational and time-management skills are key
- Experience working in CRM databases such as Raiser’s Edge, Salesforce, Patron Manager, and Ovationtix
- Experience working with budgets, Excel spreadsheets, PowerPoint/Google Slides presentations
- A growth mindset and a habit of curiosity
Essential for performing this role:
- Proficiency in Microsoft Office and Google Suite
- Ability to work remotely, which includes access to a phone, computer, and reliable internet
- Ability to travel to in-person all-staff meetings 5-6 times/year and other in-person meetings as needed in the NYC metro area