Finance & Operations Director

Kundiman is in search of a Finance and Operations Director who is self-directed, takes initiative, and is able to work collaboratively, as well as independently. This position will be conducted remotely, with a preference for NYC–based candidates. Kundiman is an organization that is dedicated to nurturing generations of writers and readers of Asian American literature.

Title: Finance & Operations Director
Reports to: Executive Director
Salary Range: $60,000–$65,000
$850 monthly healthcare stipend
30 days paid time off, plus holidays

Duties:
Finance:
- Oversee Kundiman’s annual tax filing
- Ensure tax compliance and timely state and federal tax filings
- Liaise with external bookkeeper and accountants and gather materials for annual financial review
- Disburse payroll and contractor payments; ensure all employment and contractor tax documents are filed and issued on time
- Track and document income and expenses; code income and expenses by program
- Provide board, program, and grant support by producing accurate financial reports, budgets, and projections
- Deposit and issue checks and make online payments to contractors and honoraria recipients
- Track donations for appropriate allocation
- Review existing accounting structures and make recommendations for improvements

Operations:
- Oversee Kundiman’s Human Resources by updating staff and HR handbooks, onboarding and offboarding employees, and updating job descriptions
- File insurance, including general liability, directors and officers insurance, and cybersecurity insurance
- Maintain labor compliance, workers’ compensation, and disability insurance for all employees, including state-specific programs for remote workers
- Develop and manage organization-wide project management system
- Maintain Kundiman’s database, Kindful, our CRM and donor-tracking platform
- Collect and organize demographic data from leadership, participants, and donors
- Lead all aspects of planning for Board and staff meetings, including updating Board materials and booking venues, caterers, and event staff
- Manage supplies and office equipment and maintain inventory of items and off-site storage
- Ensure parcels and mail are sent and received in a timely manner
- Oversee Finance and Operations staff
- Perform any other reasonable tasks assigned by the Executive Director

Requirements

We’re looking for candidates with:
- At least three years experience with non-profit administrative and financial operations
- Strong organizational, management, and problem-solving skills
- Strong written, verbal, and copy editing skills
- Meticulous attention to detail
- The ability to be a self-starter, manage time efficiently, oversee multiple projects, and meet deadlines
- A desire to work within a community of writers and arts workers
- The ability to work independently while also accepting feedback well
- An interest in supporting an Asian American literary arts organization, as well as an interest in Asian American literature
- Experience using Kindful, Gusto, and Xero, or similar programs preferred