Executive Assistant

Executive Assistant
Lower Manhattan Cultural Council
New York, NY

Founded in 1973 as Lower Manhattan Cultural Council, LMCC serves, connects, and makes space for artists and community. LMCC seeks a permanent full-time Executive Assistant, to join immediately.

The Executive Assistant is an integral part of the LMCC team with primary responsibility for supporting the President in all areas of responsibility. This individual works closely with the President to facilitate stakeholder relationships, support long-term resource development strategies, and assist the realization of the organization’s curatorial vision. This individual works with the Executive team and senior staff to manage key administrative responsibilities.

Salary for this position is $42,000, also includes an attractive benefits package.

Responsibilities Include:

• Works with senior staff to create and manage daily to-do lists and action
priorities for the President
• Prepares correspondence and responds to email and phone inquiries on behalf of President
• Works closely with all LMCC departments to facilitate communication with the President and handles documents requiring approval
• Schedules internal and external meetings and appointments for the President, and greets visitors
• Conducts research and prepares materials related to artistic programming and meetings as needed
• Maintains filing system and mailing system for the President
• Coordinates dining and travel reservations for President
• Submits finance and time off requests on behalf of President
• Tracks and assists in reporting President expenses
• Works with senior staff to schedule, create agendas and set up for Senior Staff and All Staff meetings
• Supports Public Programs department at LMCC on administrative duties and select projects
• Assists in aspects of LMCC’s fundraising and individual donor cultivation efforts:
o Schedules cultivation meetings
o Provides staff participating in cultivation activities with necessary background information about the prospect ahead of any meetings or outreach
o Maintains/inputs contact information for individuals into Salesforce database and Google Contacts
o Shares invitations and information about upcoming events
o Provides event management support for Board and Committee meetings and donor cultivation events
• Assists in the day-to-day operations of the organization as needed
• Other duties as assigned
• Submits expense requests in a timely manner for approval, and ensures expense requests reach Finance Department in a reasonable time frame
• Works to introduce innovative ways to reduce costs
• Follows the company’s best practices policies and procedures manual and works with other departments to maintain data-integrity
• Maintains administrative systems in relevant areas, including donor, vendor, partner and executive database records and files
• Updates records in LMCC’s organizational content management system and contact/donor database (Salesforce) on a regular basis and maintains data integrity
• Demonstrates a professional demeanor in all dealings with colleagues, peers, and senior staff

• Works with others toward shared goals
o Offers assistance and shares in departmental responsibilities
o Keeps all interested parties informed of relevant or pertinent developments
• Communicates effectively and efficiently with all staff concerning relevant matters
o Provides emergent or important information to fellow staff in a clear and concise manner within a reasonable timeframe – either in writing or verbally
o Addresses fellow staff questions and concerns promptly and accurately within a reasonable timeframe
• Provides back-up support for organizational reception duties, including greeting visitors, answering mainline phone, and receiving and sorting mail/packages
• Staffs and assists with organization of all LMCC events, especially VIP functions

Lower Manhattan Cultural Council is an equal opportunity employer dedicated to building a culturally diverse and equitable environment, and strongly encourages applications from people of color and women. To learn more about LMCC, visit www.LMCC.net.

Requirements

Qualifications: Strong candidates for this position will have:

• Bachelor’s Degree required
• 1 year of experience in administration or related fields, arts/cultural institution preferred
• Excellent organizational, written and verbal skills, and experience in editing and proofreading
• Ability to multi-task and stay focused, with keen attention to detail, Specific experience in correspondence and schedule and contact management
• Ability to be graceful and diplomatic in business relationships and confidential information
• Familiarity with New York City arts and culture
• Proficiency using Mac OS, Microsoft Office, Google Suite, Asana or task management tool, database, Salesforce (preferred)
• French language skills, a plus

To Apply: Please e-mail your resume and a thoughtful cover letter, stating how you heard about the position and your qualifications, at jobs[at]lmcc.net. Please title the email “Executive Assistant: YOUR NAME.”

No phone calls please. Only those we wish to interview will be contacted.