Youth Program Administrative Coordinator

The Administrative Coordinator provides vital administrative support to SAL’s Youth Programs team of three. They will assist with the maintenance of key internal documents, databases, and ongoing communications. The ideal candidate is a detail-oriented, highly organized, computer savvy, joyful human who can confidently work independently as well as in collaboration with others. The Administrative Coordinator will report to the Youth Programs Manager.

Rate: $25/hour; in-person
Hours: 10 hours/week, ideally 10am-3pm on Tuesdays and Thursdays
Location: In-person at the SAL office, located at 340 15th Ave E, Suite 301, Seattle WA 98112

KEY RESPONSIBILITIES:
• Continually update the WITS residency tracker
• Continually update SAL’s internal database
• Send regular email communications to partner teachers regarding ticket requests
• Send regular communications to students and families regarding post-event photos
• Send regular communications to WITS writers regarding survey reminders, student work submissions, and timesheets
• Send writer contracts
• Manage WITS email account
• Aggregate and summarize student and teacher feedback for WITS writers
• Coordinate key aspects of the hiring process with interns, WITS writers, and YPF mentors
• File staff notes and writer syllabi
• Organize WITS Year End Reading (YER) submissions and WITS anthology submissions
• Additional administrative support as needed

ORGANIZATION OVERVIEW:

Mission: Seattle Arts & Lectures (SAL) cultivates transformative experiences through story and language with readers and writers of all generations. www.lectures.org

SAL values a diverse workforce and an inclusive culture in all areas of their work and culture. SAL is an equal opportunity employer. Individuals from all cultures and communities are warmly encouraged to apply. Strong candidates will bring a diverse set of skills, characteristics, and experiences, both professional and lived. SAL focuses on a holistic view of potential candidates and understanding that no single candidate will offer every desired skill and characteristic. The following offers an aspirational view of the ideal candidate profile, and they encourage applications from candidates with a wide range of experiences and backgrounds.

Requirements

DESIRED QUALIFICATIONS:
• A passion for SAL’s mission, values, and programs.
• A commitment to racial equity and social justice.
• Strong attention to detail, editing, and project management skills.
• Excellent written, oral, and interpersonal skills.
• Flexible, curious and a good collaborator with others
• Ability to prioritize multiple deadlines and tasks.
• Working knowledge of Microsoft Office Suite, including PowerPoint.
• Experience with InDesign, database systems, and comfort with Mac OS a plus.
• Experience working with Puget Sound arts nonprofits and public-school communities a plus.

Application Instructions

TO APPLY:
• Send a resume and one-page cover letter that answers the following questions:
1. Why are you interested in working at SAL, specifically as the Administrative Coordinator within the Youth Programs department?
2. How have your past experiences informed your approach to supporting a vibrant and diverse cohort of literary teaching artists and students within public schools?
3. When problems arise, how and when do you ask for help?
• Submit applications electronically in one PDF document to salhr@lectures.org. The email subject line should be “Youth Programs Admin Coordinator.”
• Open until filled. For best consideration, please submit no later than 10 p.m. on June 2, 2025.
• Please Note: Resumes submitted without a cover letter will not be considered.

HIRING PROCESS & TIMELINE:
• They will begin scheduling phone interviews in mid-June, followed by in-person interviews in early July. They will make an offer shortly thereafter.
• Ideally, the selected candidate will begin in mid-August.