Publications Coordinator and Editor

SUMMARY:

The Publications Coordinator and Editor will coordinate, under the direction of the Deputy Director, Global Artistic Programs and Asia Society Museum, all arts print and web published materials, for exhibitions, programs, and special events collateral; including editorial and administrative support.

RESPONSIBILITIES:

• Manage editorial consultants, including part-time and temporary editorial and design staff; responsible for recruitment, contract oversight, and payment. Maintain active bank of consultants.
• Submit proposals for exhibition catalogues to publishers; in conjunction with Deputy Director,
• Edit and proofread exhibition didactics, wall and label text, teacher guides, exhibition invitations, events calendar entries, press releases, catalogue texts, and other departmental texts; edit and proofread arts and culture event, program, and fundraising materials.
• Oversee design process for all printed and digital materials, as noted above.
• Develop and oversee printing, design, and production budgets, in conjunction with Deputy Director.
• Manage materials for designers and publishers, and exhibition and publication timelines;
• Manage acquisition and production of exhibition catalogue images, including supervision of part-time, temporary, and volunteer assistants; work with designers and printers to manage catalogue production;
• Coordinate content and develop, edit, and manage production of audio tours;
• Manage museum book inventory and distribution within Asia Society and wholesalers;
• Oversee exhibition and collection photography and provide images and information to departments within Asia Society;
• Manage communication with Art Resource and other image rights and reproductions, and maintenance of Museum photo archive;
• Manage content, edit, and coordinate implementation of exhibitions websites;
• Oversee Museum’s presence on AsiaSociety.org and exhibition mini-sites, including working with CMS.
• Performs general gallery checks and reports installation and/or maintenance problems, as needed.
• Some lifting, including boxes up to 40 lb.
• Other duties, as assigned.

ABOUT ASIA SOCIETY:
The Asia Society, founded by John D. Rockefeller the 3rd in 1956, is a global non-profit dedicated to identifying future pathways for Asia and the world which enhance peace, prosperity, freedom, equality, and sustainability. Headquartered in NYC, with 15 Centers located in Asia, the US and Europe, the Asia Society has a dynamic and impressive Board of Trustees of more than 70 international leaders representing thought leadership in policy, the arts, education as well as in governance and philanthropy.

Asia Society is committed to creating a diverse, inclusive, and empowering workplace. We believe that engaging staff, interns, and volunteers with diverse backgrounds enables us to better realize our mission of navigating shared futures.

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b) retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit www.asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary

Benefit package highlights:

• An HRA plan (fully funded by Asia Society) supplements our medical plan and covers the full annual deductible.
• After 1 year of service (1,000 hours), Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
• Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day.

Asia Society is an equal opportunity employer. Women and people of color are strongly encouraged to apply.

Requirements

• Master’s degree in Art History, Fine Arts/Architecture, or Communications and 2–3 years experience in a Museum or Publishing position.
• Excellent editing and writing skills and strong organizational skills.
• Proficient in Word, Photoshop, Filemaker (or equivalent database), Excel and experience in InDesign.
• Experience supervising and working with consultants, freelance designers, curators, authors, and editors.
• Experience in book publication preferred.
• Knowledge of exhibition installation and art handling, and strong knowledge of content management systems, social media, and working with web developers and designers.