Institutional Relations & Grants Manager

Queens Museum

Corona, NY 11368


Jun 02, 2023


May 10, 2023

Position Title: Institutional Relations & Grants Manager

Department: Development

Reports To: Director of Development

Position Classification: Full-Time, Benefits-Eligible, Exempt

Work Location: Onsite at the Queens Museum

Work Schedule: Monday - Friday (10:00 AM - 6:00 PM)

Salary Band: C1

Salary Range: $63,000.00 - $68,000.00 per year

Management Classification: Non-Supervisory

About the Queens Museum

The Queens Museum is dedicated to presenting the highest quality visual arts and educational programming for people in the New York metropolitan area, and particularly for the residents of Queens, a uniquely diverse, ethnic, cultural, and international community.

The Museum fulfills its mission by designing and providing art exhibitions, public programs, and educational experiences that promote the appreciation and enjoyment of art, support the creative efforts of artists, and enhance the quality of life through interpreting, collecting, and exhibiting art, architecture, and design.

Position Overview

The Institutional Relations and Grants Manager implements the Queens Museum’s institutional giving strategy by cultivating and stewarding new and existing relationships with private foundations, corporations, and governmental grantmaking agencies.

This role is responsible for overseeing a $2 million portfolio of 50 institutional funders and a prospect pipeline. Key responsibilities include business development and relationship management, proposal writing, as well as rigorous tracking of correspondence, and cultivation and events.

Reporting to the Director of Development, the Institutional Relations and Grants Manager will work toward increasing donor engagement and funding through both increased gifts and the acquisition of new donors. As we advance our work for the Children’s Museum, there will be a need to research and engage new funders for increased education, programming, community engagement, and capacity-building needs.

Essential Functions

Based on the Museum’s fundraising priorities and programming initiatives, lead in the coordination of outreach to institutional funders, and research opportunities set forth by institutional partners

In collaboration with museum colleagues, lead in writing all funding grants, proposals, reports, and other correspondence to foundations, corporate philanthropies, and government agencies

Oversee the grant writing and reporting calendar, and coordinate the editing and review process for all proposals

Develop fresh language on grant materials and write copy for fundraising campaigns and promotional materials

Research funding prospects and provide senior staff with research and background materials to support fundraising efforts

Maintain all grant-related records in the donor database, including constituent records, gift and proposal entries, submission deadlines, and crediting information

Compile and update statistics and information relating to programs for reporting

Keep updated files of fundraising materials including current budgets, IRS letters, audited financial statements, presentations, and information packets

Cultivate and steward new and existing institutional donors, including attending and sharing invitations to special events and programs

Thorough database management including updating and maintenance of donor records and gift tracking

This list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions


This is a full-time benefits-eligible position to participate in the following benefits:

Paid Time Off including Vacation, Sick Leave, and Personal Days

11 Paid Holidays

4 Paid Summer Fridays per year

Medical, Dental, and Vision Benefits

Retirement Benefits (401K savings plan, Pension plan, and Life Insurance policy)

Employee Assistance Program

Free affiliate admission to most American Museums

Living Land Acknowledgment

The Queens Museum would like to acknowledge the past, present, and future generations of Matinecock, Canarsie, Lekawe (Rockaway), Munsee Lenape, and the interconnected Matouwac communities across the Greater Long Island region, as stewards of the land.

As both a museum of art and a historic site built on unceded Indigenous lands, the Queens Museum is committed to working towards a living land acknowledgment built on listening, collaboration, and action together with Indigenous communities. We recognize the ongoing impacts of the violent colonial displacement of Native people–as well as the displacement of animal relatives and the disruption of natural ecosystems–by the United States.

We invite our communities to join us in taking action now by devoting time to taking care of the land, whether this be cleaning up your local park or donating to an Indigenous-led advocacy group.

Hybrid Work Model

The QM team is currently practicing a hybrid work model, incorporating a blend of onsite and

remote working. QM department heads require attendance onsite at the Museum 3 days per week to participate in in-person meetings and project work.

EEOC Statement

The Queens Museum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, familial status, marital status, military status, sexual orientation, genetic information, HIV status, arrest record, gender identity, gender expression, transgender status, genetic information, domestic violence victim status, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Our commitment to
equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

COVID-19 Vaccination Requirement

The highest priority of the Queens Museum is safeguarding the health and safety of its employees and communities. It is therefore the policy of the QM to require employees to provide proof of COVID-19 vaccination as a measure of public safety. As such, proof of COVID-19 vaccination is a condition of employment at the Queens Museum. This job offer is conditional upon proof of COVID-19 vaccination, which is to be submitted to Human Resources prior to the start of work date stated in this letter. Requests for reasonable accommodations for persons who cannot show proof of vaccination because of a disability, pregnancy, religious belief, status as a victim of domestic violence, stalking, or sex offenses or for medical, or other covered reasons will be considered in accordance with all applicable laws.



Demonstrates initiative, resourcefulness, and a creative approach to problem-solving

Thrives in culturally diverse settings

Displays a high level of support for colleagues, and builds professional and respectful relationships with others

Adaptability and flexibility

Ability to work independently and as a team player in a fast-paced environment, handling multiple tasks and adhering to deadlines

Collaborative team player

Excellent attention to detail


Track record of building capacity for arts, culture, and or educational organizations through grant writing and relationship building

Ability to think creatively, synthesize information effectively, and tailor information to appeal to a broad spectrum of funder interests.

Proven ability to work independently and collaboratively on multiple projects and meet time-sensitive deadlines

Prior experience working with database management systems and customer relationship management platforms (e.g. Salesforce/Veevart)


3+ years of grant writing experience in the development department of a non-profit organization (arts, culture & education experience is preferred)

Educational background in Art History, Arts Administration, Museum Studies, or related field, and/or its work experience equivalent

Accomplished writing, editing, and proofreading skills

Excellent verbal, and interpersonal, and communications skills

Proficient with donor database systems (Salesforce preferred), Microsoft Office, Google Workspace, and Adobe Acrobat

Availability to work onsite at the Queens Museum

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