Finance and Administration Associate

Full time / $24–$27 hourly / Fisher Center at Bard / Annandale-on-Hudson, NY

The Finance and Administration (F&A) Associate’s primary responsibilities are to support the day-to-day activities of the financial, human resources, and administrative functions of the Fisher Center. The F&A Associate will report to the Director of Finance and Administration and will work to support all the other departments at the Fisher Center and work closely with other departments at Bard College.

This is a full-time, hourly position, benefits-eligible position, non-exempt (overtime-eligible), paid hourly at a rate range of $24–$27, depending on experience level.

RESPONSIBILITIES

General responsibilities include, but are not limited to:

• Help maintain accounting resource spreadsheets in support of all FC departments
• Help maintain F&A guidebook
• Conduct financial research and generate reports as needed with the Director of F&A
• Assist the Director of F&A with ongoing financial data clean-up and reconciliations
• Create and submit journal entries to correct or properly allocate budget expenses or income
• Allocate corporate credit card expenses and complete monthly credit card reconciliations
• Help manage payee tracking data system and all Accounts Payable (A/P)
• A/P: check incoming mail for physical bills/invoices
• A/P: generate check requests
• A/P: handle artist reimbursements and cash advance reconciliations for FC staff
• A/P: submit payment requests in campus mail or in person at the Bard Business Office
• A/P: communicate with vendors about the status of payments as needed
• A/P: retrieve and mail checks to artists and vendors on a weekly basis
• A/P: work with all departments to ensure contracts and invoices are set up for payment
• Troubleshoot and help with employee paperwork/timesheets issues
• Support staff and artists to help resolve issues with payroll systems
• Assist with payments/tax documents for foreign nationals
• Work with the F&A team to determine and apply appropriate account codes for recurring and one-off events
• Update Chart of Accounts as needed and communicate with Bard College Budget Office about Chart of Account issues
• Generate invoices for accounts receivable (A/R)
• A/R: File checks and incoming wires with the Bard College Budget Office, providing proper account codes for allocation
• Order office supplies as needed
• Facilitate domestic and international shipping
• Help manage Amazon Business, Wayfair, American Printing and Office Supplies, PayPal, E-Z Pass, FedEx accounts, and others
• Pay and allocate FedEx invoices, dispute/resolve errant charges
• Assist with HR tasks as needed
• Other projects as assigned

Company-Wide Responsibilities:

• The Fisher Center is currently undergoing an organization-wide process of change toward becoming an anti-racist, multicultural institution. All on staff are expected to:
• Commit to anti-racism and inclusivity at the Fisher Center. This includes participating in any trainings when scheduled, supporting departmental, company-wide, and cross-departmental collaboration in issues of diversity, equity, and inclusion, and furthering your own independent journey with anti-racism
• Contribute in meaningful ways to the organizational culture

LOCATION

Bard’s beautiful 1,000-acre campus is situated on the east bank of the Hudson River, in Annandale-on Hudson, New York. Community life is defined by numerous cultural and recreational opportunities in the surrounding historic Hudson River Valley and by proximity to New York City. Nearby towns and villages include Rhinebeck, Tivoli, and Red Hook, New York.

ABOUT THE FISHER CENTER

The Fisher Center develops, produces, and presents performing arts across disciplines through new productions and context-rich programs that challenge and inspire. As a premier professional performing arts center and a hub for research and education, the Fisher Center supports artists, students, and audiences in the development and examination of artistic ideas, offering perspectives from the past and present, as well as visions of the future. The Fisher Center demonstrates Bard’s commitment to the performing arts as a cultural and educational necessity. Home is the Fisher Center for the Performing Arts, designed by Frank Gehry and located on the campus of Bard College in New York’s Hudson Valley. The Fisher Center offers outstanding programs to many communities, including the students and faculty of Bard College, and audiences in the Hudson Valley, New York City, across the country, and around the world. Building on a 164-year history as a competitive and innovative undergraduate institution, Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders.

Learn more about the Fisher Center, its programs, and its values at fishercenter.bard.edu/about.

ABOUT BARD COLLEGE

Founded in 1860, Bard College is a four-year residential college of the liberal arts and sciences located 90 miles north of New York City. With the addition of the Montgomery Place estate, Bard’s campus consists of nearly 1000 park-like acres in the Hudson River Valley. It offers bachelor of arts, bachelor of science, and bachelor of music degrees, with majors in nearly 40 academic programs; graduate degrees in 11 programs; nine early colleges; and numerous dual-degree programs nationally and internationally. Building on its 164-year history as a competitive and innovative undergraduate institution, Bard College has expanded its mission as a private institution acting in the public interest across the country and around the world to meet broader student needs and increase access to liberal education. The undergraduate program at their main campus in upstate New York has a reputation for scholarly excellence, a focus on the arts, and civic engagement. Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders. For more information about Bard College, visit bard.edu.

Requirements

EXPERIENCE

2-3 years of professional administrative experience
Financial literacy and accounting experience
Familiarity with complex data management and systems implementation

KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency with Google Sheets, Team Drives, and Documents
Excellent communication skills and superior attention to detail
Analytical skills
Strong problem-solving and creative solution-making skills
Solid time management with the ability to prioritize tasks and flexibility to pivot in a fast-paced environment
Ability to work well both independently and closely with other team members
AirTable familiarity is a plus

PREFERRED QUALIFICATIONS

Experience in financial or administrative support position in a college or performing arts setting
Previous bookkeeping experience
An undergraduate, pre-professional, or equivalent experience in accounting and/or a related field is preferred but not required

WORKING CONDITIONS

Fast-paced, professional environment with a balance of self-driven and supervisor-directed tasks

While some tasks can be performed remotely, this role will require on-site presence at the Fisher Center for meetings, on-campus administrative tasks, performances, and events

Application Instructions

Complete the application form here:https://formfacade.com/sm/zSHYXWX-z.

Applications for this position will be reviewed on a rolling basis until the position is filled.

For any questions or issues with the application form, please contact fcjobs@bard.edu.

Bard College is an equal opportunity employer and they welcome applications from those who contribute to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.