Finance & Administration Assistant

WHAT YOU’LL DO
The Patricia Reser Center for the Arts is looking for an administrative generalist who has abilities and interest in all aspects of the management of an arts center. The Finance Assistant will play a vital role in program support and execution. This individual will support The Reser’s finance operations, administration management, and human resources. Other specific responsibilities include:

• Assist with onboarding new employees
• Assist with processing payroll (Asure payroll system)
• Enter payroll, accounts receivable, and accounts payable accurately into QuickBooks
• Maintain and update the vendor payment calendar
• Maintain and update the guest rental accounts-receivable calendar using VenueOps
• Assist in the maintenance of health, workers comps, 403b, FSA, and liability insurance records
• Assist in the correspondence and reporting to guest renters (from contract to reconciliation)
• Light IT support and coordinating with IT Service
• General Filing

PRIMARY RELATIONSHIPS
The Finance and Administration Assistant will report to the Finance & Administration Director. Other important relationships will include colleagues in Production & Operations, Marketing, Donor Engagement, Box Office, Front of House and the curator of the art gallery. Significant external relationships will include, guest renters, agents & managers, as well as patrons of The Reser.

Requirements

SKILLS AND EXPERIENCE NEEDED

• Quickbooks skills (AP, AR, GL) preferred
• Advanced Excel skills
• Outlook, Adobe, general office programs
• Experience with Tessitura or other ticketing/donor databases a plus
• Aptitude for problem solving and logical thinking
• A deep, personal passion for the performing arts across all genres
• A strong aptitude for organization and precision
• Outstanding planning and time management skills
• The ability to multitask and set priorities
• Mature interpersonal skills; a talent for diplomacy; a builder of respectful and collaborative professional relationships
• The ability to exercise discretion and maintain confidential information

WORKING ENVIRONMENT - ESSENTIAL PHYSICAL ABILITIES
Most of the responsibilities of this position are performed in a traditional office setting and do not typically involve equipment that poses a threat of injury. The successful completion of duties relies on the following physical abilities: Sufficient (corrected or uncorrected) vision to read text of various sizes and perceive colors and shapes accurately. Sufficient clarity of speech and hearing to communicate effectively in person and on a telephone, to hear sounds within the normal range of conversation and in the context of crowd noise. Sufficient manual dexterity to operate office equipment. Sufficient personal mobility, strength, and reflexes to perform light work and to reach, stoop, bend, kneel, climb, and lift as much as 25 pounds. Must also be able to stand for extended periods of time without assistance. The physical abilities required for this position may be flexible and we encourage those who may require accommodation to apply.