Event Manager

Hancock Shaker Village seeks an Event Manager who is directly responsible for event planning and management for all rental and Village program events. Rental events range from weddings to proms and corporate dinners, while Village events range from exhibition openings and membership events to concerts and festivals. Reporting to the Director of Communications & Marketing with a dotted line relationship to the Director of Development, the Event Manager will be responsible for providing outstanding hospitality for the museum’s patrons and execute events while adhering to all requisite policies and procedures set by the Village. The Event Manager will manage the booking / events calendar, promote, sell, and schedule event spaces, execute facility rental contracts, coordinate layouts and setup of rooms and outdoor spaces, and execute events. The Event Manager will also work strategically and creatively to develop events that support the mission and fundraising needs of Hancock Shaker Village.

Duties and Responsibilities include:
• Under limited supervision, provide facility rental services to clients to ensure a smooth and efficient event.
• Manage all operational details to ensure smooth execution of facility rentals at the museum once the ‘sale’ of the rental has been made.
• Respond to facility rental inquires & contracts, including site visits for potential renters, and sell our event spaces
• Manage those who assist with the setup, management and delivery of venue rentals and internal events.
• Communicate and coordinate with other department staff in planning and successfully executing rental events, as well as museum events such as concerts and notably the annual fundraising gala.
• Coordinate event logistics and budgets with marketing, development, education, facilities, and other departments
• Maintain event budget and calendar of bookings for internal staff needs.
• Supporting the Marketing department in promoting events via social media and website content.
• Supporting the Development department in planning and executing Development and Member events.

Hancock Shaker Village is an extraordinary living history museum on 750 bucolic acres in the Berkshires of Western Massachusetts. A National Historic Landmark, the property includes 20 historic buildings and the oldest working farm in the region with livestock and heirloom gardens. Illuminating the Shakers’ commitment to sustainable agriculture, design, innovation, gender equality, and principled living, the museum is also home to more than 22,000 artifacts, including furniture, textiles, hymnals, and manuscripts, making it one of the premier Shaker collections in the world. We are a local museum with global ideals. Hancock Shaker Village encourages thinking outside the box, and facing new opportunities and challenges with grace and vigor. The success of each individual directly impacts the success of the Village, and vice versa, and we value our work as a team as we meet Village goals, values, and ideals.

This is an immediate full-time position with benefits. There is the possibility of working part-time remotely in the winter season.

Requirements

The ideal candidate will have:
• Bachelor’s degree or at least three additional years of experience in managing events in the museum, hotel, hospitality industry or other field.
• Excellent organizational, analytical and customer service skills.
• Fluent in audio-visual setup and operation, including working with sound systems, video projectors; some stage and lighting work desirable.
• Graphics/writing abilities a plus in preparing event rental materials for website, etc.
• Ability to stay calm under pressure, and multi-task successfully with little supervision
• Requires a flexible schedule and work when events occur; position involves regular evening, holiday and weekend work.
• Working knowledge of MS Office software suite including Word, Excel and PowerPoint.