Advancement Assistant

Part time / $22 hourly / Asian Cultural Council / New York, NY

About the Asian Cultural Council:
The Asian Cultural Council (ACC) advances international dialogue, understanding, and respect
through cultural exchange activities in Asia and the United States to create a more harmonious and peaceful world. This mission is accomplished through fellowships, grants, and other programs that support individual artists, scholars, arts professionals, and cultural institutions.

Established by John D. Rockefeller 3rd in 1963 as the Asian Cultural Program of the JDR 3rd Fund to support cultural exchange in Asia and the US through grants to individuals and organizations working in the visual and performing arts, ACC incorporated as a 501©3 nonprofit in 1980. Based in New York City, ACC established offices as well as partner foundations in Tokyo (1983), Hong Kong (1986), Taipei (1995), and Manila (2000). To date, ACC has supported nearly 6,000 exchanges across 26 countries and regions, and 16 artistic disciplines.

ACC convenes arts leaders, fostering dialogue around the importance of cultural exchange in developing understanding and respect across international and cultural borders. Fellowships to individuals include not only grant funds to cover the costs of international travel and research activities, but also substantial program support in the form of professional guidance, introductions to artists and other cultural leaders, and extensive logistical assistance. In addition, ACC supports cultural institutions to further its programs of bringing diverse voices to the cultural landscape.

The Opportunity:
The Asian Cultural Council is seeking a part-time Advancement Assistant (15-18 hours/week) to join our New York-based Advancement team through December 22, 2023. The Assistant will provide administrative and logistical support to the Advancement team, enabling the success of ACC’s external relations with our community, applicants, grantees, alumni, and donors.

The role will pay $22/hour. ACC’s New York staff are currently on a hybrid schedule with a minimum of 3 days in the office and 2 days remote, subject to future change.

Responsibilities:
• Provide administrative support for Advancement team, reporting to the Director of Advancement and working with the Marketing and Communications Manager and Development Manager
• Track, draft, and prepare general correspondence, including acknowledgment letters and other communications as assigned
• Monitor and maintain general inboxes, responding and forwarding correspondence to relevant staff as needed
• Assist with donor gift processing and maintain the donor database through timely and accurate updates of donor records
• Assist with maintaining the alumni events calendar on the website
• Assist with social media campaigns as needed, tracking data for analysis and assisting with content
• Track media and press clippings
• Maintain ACC profiles and presence on third-party sites
• Assist with various research projects as assigned
• Organize and maintain archival materials
• Use ACC’s databases to create and track mailing lists, run financial reports, etc.
• Maintain database hygiene and assist with data cleanup as needed
• Track department expenses, including submitting invoices and bills
• Maintain team project calendars and organize staff and external meetings as needed
• Assist with meeting briefing and support material preparation as needed
• Staff and provide logistical support for external programming and special events
• Other tasks as assigned

Expectations of all Roles at ACC:
Commitment to ACC’s Mission and Vision. Commitment to the ACC’s short- and long-term goals; demonstrate understanding of and dedication to ACC’s mission of fostering international dialogue through cultural exchange; be mindful that program goals should drive work priorities and plans; value the work of ACC grantees and be a resource for grantees and alumni in Asia and the U.S.

Prudent Use of Resources and Accountability. Be mindful of resource limitations and manage resources to effectively carry out ACC’s mission in a fiscally responsible manner, while striving to maximize the funds available for charitable activity; recognize the importance of development activities to the organization’s long-term sustainability and contribute to a culture of fundraising across all departments.

Teamwork and Professionalism. Appreciate the value of diversity, inclusion, and equity in all work relationships; be willing to help as well as learn from co-workers in the U.S. and Asia, regardless of job title or seniority; work collaboratively with colleagues toward shared goals and objectives; be willing to perform tasks outside of one’s job description; embrace a positive and collaborative spirit that motivates and inspires others to work for the good of the organization. Embrace and foster continued sharing of information among colleagues.

Adaptability. Seek out opportunities to improve the quality and impact of ACC’s work; remain open to new ideas and ways of working and innovations in the field; support diverse ways of thinking or doing and suggest new approaches in accordance with a dynamic organization that is faithful to its mission; be open to change and new ideas for improving outcomes.

Requirements

Skills and Abilities:
• Excellent interpersonal, verbal, and written communication skills
• Strong attention to detail with great organizational skills and the ability to prioritize and manage multiple projects and deadlines at a time
• Strong computer skills, including facility with MS Office
• Experience with databases a plus
• Ability to be flexible, self-motivate, and problem solve
• Ability to exercise discretion and excellent judgement in handling sensitive information

Education, Experience, and Knowledge:
• Bachelor’s degree
• 1-2 years of prior work or internship experience
• Prior experience in non-profit administration, marketing, communications, and/or development is preferred
• Enthusiasm for ACC’s mission, the arts, and/or cultural exchange is preferred