Administrative Manager

Full time / $75,000-80,000 annually / Irish Arts Center / New York, NY

Job Summary:

The Administrative Manager will oversee and directly carry out the administrative day-to-day operations
of Irish Arts Center. This person must be a discreet, courteous, and effective communicator, extremely
well organized, and able to manage multiple priorities effectively. With the guidance and supervision of
the Chief Operating Officer, they will be responsible for ensuring that the organization’s obligations and
procedures in HR, Payroll, Benefits, and general compliance are met in a timely and organized fashion.
Irish Arts Center has a strong foundation of good business practice and commitment to inclusive
hospitality, and this role is key in ensuring that the culture of support and hospitality is applied internally
to the staff as well as externally to other stakeholders. A kind demeanor, sense of humor, and reliability
in follow-through are essential to succeed. Problem solving and the ability to anticipate problems before
they happen are compelling skill sets for the ideal candidate in this role.
This role interfaces quite often with our outsourced HR partner Operations, Inc. and our outsourced
accounting partner NCheng. Both of these functions are balanced across several staff at the Irish Arts
Center, and efficient and effective collaboration is essential to ensure effective implementation of HR
practices.
The below list of Responsibilities and Essential Functions is intended to be comprehensive, but may
change over time as the organization grows and changes, and may be augmented with additional roles
as assigned by supervisor. In the interest of continued role clarity, this job description will be reviewed
on a regular basis and updated as necessary.
Responsibilities/Essential Functions:

HUMAN RESOURCES AND BENEFITS
• Maintain HR files, with support from outsourced HR team
• Lead general organizational portions of onboarding/orientation for new employees

Work Type: In-person/Hybrid Work Capacity: Full-Time
• Administer benefits enrollment & termination - health insurance, commuter benefits, employee
retirement plan, etc.
• Track vacation time, regular performance review, and other recurring HR processes

PAYROLL ADMINISTRATOR
§ Process weekly and biweekly payroll through third-party payroll service (ADP)
§ Respond to employee inquiries about payments, withholdings & tax forms
§ Maintain ADP payroll system to be current, adding and removing employees as necessary

GOVERNANCE, COMPLIANCE, & REPORTING
§ Support Executive Director and Chief Operating Officer on all compliance functions
§ Ensure Compliance Calendar items are carried out
§ Ensure compliance with government grant requirements, and records of reports submitted by
development team
§ Maintain records including list of Board and committee members, meeting minutes, attendance,
conflict of interest acknowledgements & disclosures, and corporate documents
§ Maintain insurance coverages, including renewals, current certificates of insurance, etc.
§ Prepare and file city and/or state lobbyist registration or reports as needed
§ In coordination with COO, respond to inquiries from government organizations regarding
compliance

ROYALTIES, LICENSES & PERMITS
§ Support COO in maintaining IAC-NYC, LLC in good standing with New York State
§ Renew domain name(s) & SSL certificates and liquor license
§ Create mechanical royalty reports and issue payments to composers

OTHER ADMINISTRATIVE ROLES
§ On-site contact/liaison for leased office equipment
§ Support COO with tasks related to outsourced Accounting
§ Maintain supply of common office supplies, and assist other staff as necessary in ordering office
supplies
§ Additional administrative support of the organization as assigned by supervisor
Experience and Education:
• 3-5 years experience in nonprofit administrative role, with experience in NYC arts sector
nonprofits a plus
• Experience with ADP or other payroll systems a plus
• Experience with grant and government compliance a plus
• Experience in adjacent or similar fields will be considered if you do not have experience in
nonprofit administration

Core Competencies and Skills:
• Highly organized and detail oriented professional with a passion for efficiency, execution and
follow through.
• Discipline, rigor, and a determined work ethic.
• A sense of humor, someone who can laugh at their own foibles.
• Excellent oral and written communication skills.
• Interest and aptitude in running administrative systems, with a constant eye towards making
them more efficient

Working Requirements (Travel Requirements, Overtime, Shifts, On-Call, etc.):
• This is an in-person and hybrid position, requiring on site attendance at least three days per
week.
• Irish Arts Center currently provides a monthly commuting credit for full time employees who are
either required to or who elect to work on site at least three days per week as a general rule.
• Remote work policy in general and the hybridity status of all roles is subject to business and
organizational needs and may change at any time at the discretion of management, with input
from relevant staff and supervisors.
• Applicants should be willing to work evenings/weekends if required for special events.
Salary and Benefits

• Salary range: $75-80K per year
• Benefits include: employer-provided medical/dental/vision insurance, 403(b) retirement plan,
paid holidays, paid vacation, and pre-tax savings on transit/parking.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee. Duties, responsibilities, and activities may change or
new ones may be assigned.

About Irish Arts Center:
Irish Arts Center (IAC) is a national and international home for artists and audiences of all backgrounds.
Based in Hell’s Kitchen, New York City, Irish Arts Center presents, develops, supports, and promotes
work from established and emerging artists, providing cultural experiences that are innovative,
collaborative, diverse, authentic, and emotionally and intellectually transporting, meet the highest
standards of excellence, and celebrate our common humanity in an environment of Irish hospitality.
Founded in 1972, throughout our history the Center has also provided community education programs
and access to the arts for adults and children of all ages and ethnic, racial and socioeconomic
backgrounds.
Irish Arts Center recently completed construction of a $60 million landmark new permanent home,
including a state of the art flexible performance and arts space for the presentation and development of
work across a range of disciplines, including music, dance, theatre, film, visual arts, literature and the
humanities; classrooms and studio spaces for education programs, development, and collaboration;technology to stream and distribute content on the digital platform; and an avenue-facing lobby café
that is a hub for hospitality and interaction between artists and audiences. As part of a second phase,
IAC will renovate its adjacent existing 51st Street building to provide a second, intimate performance
space—the historic Irish Arts Center theatre—optimized for the most intimate live music and
conversation, recordings, podcasts, master classes and special events, and a courtyard entrance on 51st
Street where the historic Irish Arts Center and the new building meet.
As IAC is committed to representing diverse identities in our artistic programming, so too are we
committed to diverse representations in our administrative team. Irish Arts Center is an equal
opportunity employer and will consider all applicants for employment without unlawful discrimination
based on race, creed (religion), color, sex (including gender expression), national origin, sexual
orientation, military status, age, disability, predisposing genetic characteristic, marital status or domestic
violence victim status, or any other characteristic protected by law.
New York’s Irish Arts Center Upgrades to a ‘Flagship Hub’
The $60 million building in Hell’s Kitchen, which will present theater, dance, music and more,
is scheduled to open in December.
https://www.nytimes.com/2021/10/31/theater/irish-arts-center-new-york.html
A Big Table: What the New Irish Arts Center Means for New York
The company’s glittering new $60 million building, long in the works, puts the emphasis on
multidisciplinary programming and Irish hospitality.
https://www.americantheatre.org/2021/12/17/a-big-table-what-the-new-irish-arts-center-means-fornew-york/

New York’s Irish Arts Center Gets a New Lease of Life
https://www.irishtimes.com/culture/new-york-s-irish-arts-center-gets-a-new-lease-of-life-1.4729343