Administrative Assistant

Full time / $44,000 annually / Classic Stage Company / New York, NY

ADMINISTRATIVE ASSISTANT

Classic Stage Company is seeking a full-time Administrative Assistant to support an off-Broadway season, various events, and an administrative office. This is a great opportunity for an early career arts administrator to work in a small company and interact with all departments. The Administrative Assistant will serve a vital role in collaborating across departments to assist in the day-to-day needs of a busy, $4 million non-profit institution. This position reports to the Producing Artistic Director and the General Manager.

RESPONSIBILITIES

• Provide script coverage and maintain the play submission database
• Provide scheduling support to Producing Artistic Director; maintain office calendars
• Assist Producing Artistic Director and General Manager with logistical needs of developmental workshops, readings, work sessions and concerts
• Correspond with artists and agents about CSC projects
• Maintain in-house artist hospitality
• Collaborate on planning and execution of company events
• Provide administrative support across departments, overseeing a well-organized office including handling mail, copying, scanning, filing, running errands, etc.
• Support accounts payable/accounts receivable
• Maintain office supply inventory as needed
• Assist Development team with ongoing campaigns, appeals, and events
• Assist Marketing team as needed
• Other duties as assigned

COMPENSATION
The Administrative Assistant position is full-time, non-exempt with an anticipated start date of September 3, 2024. The salary is $44,000 per year. This position offers health insurance (medical, dental, vision) and access to a 401k plan.

The position will work a 10am – 6pm schedule, Monday through Friday, with occasional work evenings and weekends. CSC offers a hybrid work option for administrative staff, with administrative staff having the option to work remotely on Mondays and Fridays.

Requirements

QUALIFICATIONS
• Experience working in a professional theater environment
• Strong communication skills, both written and verbal
• Strong organizational skills, with ability to prioritize
• Personable, with excellent customer service instincts
• Creative problem-solving abilities
• Ability to flexibly respond to the variables that come from live theater
• Knowledge of theater and the different roles played by various members of a creative and administrative company

Application Instructions

PLEASE APPLY
If this position sounds like the perfect fit for you, please apply! In addition to your resume, send along a cover letter that tells them a little bit about yourself beyond your work history. We’d love to know more about you and hear why you’re interested in this role and what you’re looking for in a new position. You can submit all of these materials via email to jobs@classicstage.org with “Administrative Assistant” in the subject line.

CSC is committed to being an anti-racist organization. CSC recognizes the responsibility they bear to make the theater a place where all artists, audiences, and staff feel supported and at home. To learn more about CSC’s commitment they encourage you to visit https://www.classicstage.org/commitment.

Classic Stage Company values diversity and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service, or other non-merit factor. In addition to federal law requirements, Classic Stage Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.