Producing Operations Manager

The Producing Operations Manager acts as the frontline artist services representative for all Fisher Center productions and presentations (including Bard SummerScape and Bard Music Festival), touring projects, residency projects, special events, rentals, co-productions, and partnership programs. The position also oversees the contracting and information management of all Fisher Center programming. In the summer season, the Producing Operations Manager leads a team of seasonal company management staff, in concert with the producers. 

The Producing Operations Manager reports to the Fisher Center’s Director of Artistic Planning and Producing and works closely with the SummerScape Opera Producer, Associate Producer, and General Manager. 

While some duties may be performed remotely, this position will require on-site and physical presence at the Fisher Center.

RESPONSIBILITIES

ARTIST SERVICES

• Serve as the primary artist services and company management representative for all projects for the Fisher Center, developing an artist-centered, hospitality-minded, safe, and comfortable environment for all visiting and resident artists, crew, and staff. 

• Oversee the arrangements for travel, lodging, meals, local ground transportation, and hospitality.

• Oversee the arrangements for special programming events, including first rehearsals and opening nights.

• Create and distribute itineraries, welcome packets, and other resources.

• Arrange and manage off-campus rentals, including cleaning, supplies, and relationship with the property managers.

• Coordinate with outside vendors and campus departments.
• Coordinate ticket requests as needed

• Lead and supervise the Company Management department and operations for SummerScape, in concert with the producers. 
CONTRACTS & FINANCE
• Oversee, in coordination with the General Manager, expenses and budget tracking for the Producing department and all projects/productions; reconcile monthly credit card statements. 

• Track all personnel details. 

• Draft, execute, and track contracts and appointment letters.

• Coordinate collection of W9 or appropriate Bard HR paperwork from vendors, contractors, and employees; generate check requests for producing-related payments.


PROJECT MANAGEMENT 

• Provide administrative and logistics support to the Director of Artistic Planning and Producing and the General Manager; support auditions, rehearsals, residencies, workshops, master classes, and guest lectures, special events, and productions as needed and assigned. 

• Communications and Documentation: with the Producing Coordinator, work with the Fisher Center Marketing team to facilitate the flow of project information and materials for project marketing and communications; arrange logistics for project documentation and collateral (photography, video, program notes, etc) for all Fisher Center projects. 

• Rentals: serve as the point of contact for all current and prospective rental clients; field rental inquiries; research and implement rental outreach and partnerships; prepare rental cost projections and settlements; ensure the fulfillment of contract terms on both sides; facilitate timely and complete contracting process in collaboration with the General Manager; coordinate rental needs and schedules with other departments; serve as the venue’s representative before, during, and after the rental period.

• General: attend weekly production meetings and staff meetings; complete other duties as assigned. Work on evenings and weekends is required. 


COMPANY-WIDE RESPONSIBILITIES



• The Fisher Center is currently undergoing an organization-wide process of change toward becoming an anti-racist, multicultural institution. All on staff are expected to:
-Commit to anti-racism and inclusivity at the Fisher Center. This includes participating in anti-racism training when scheduled, participating in departmental, company-wide, and cross-departmental collaboration in issues of diversity, equity, and inclusion, and furthering your own independent journey with anti-racism
• Contribute in meaningful ways to the organizational culture


QUALIFICATIONS



• Ability to work well under pressure in a team-driven environment.

• Exceptional organization, hospitality, and problem-solving skills.

• Outstanding communication skills, superior attention to detail.

• At least 5 years professional work experience, preferably in arts administration, producing, company management/artist services, or similar roles.

• Appreciation and knowledge of the multi-disciplinary arts community domestically and abroad is a plus.

• A welcoming demeanor and positive attitude are a must. 

• Ability to be flexible, have an all-hands-on-deck attitude, and possess a willingness to jump in to handle high-priority tasks.

• Valid driver’s license and access to a vehicle and/or ability to travel reliably locally are preferred.

• Must be available for some evenings and weekends, as needed.

• Proficiency with Google Suite (Sheets, Docs, shared Drives, Calendar) and Microsoft Office (specifically, Word and Excel).


Application Instructions

TO APPLY
 
 
This is a full-time, exempt position eligible for Bard College’s group benefits package, compensated at an annual salary range of $55,000 - $60,000, depending on experience. 

Complete the application form here: https://formfaca.de/sm/TOlNvsmw6. 

Applications for this position will be reviewed on a rolling basis until the position is filled.

For any questions or issues with the application form, please contact fcjobs@bard.edu

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

ABOUT THE FISHER CENTER

The Fisher Center develops, produces, and presents performing arts across disciplines through new productions and context-rich programs that challenge and inspire. As a premier professional performing arts center and a hub for research and education, the Fisher Center supports artists, students, and audiences in the development and examination of artistic ideas, offering perspectives from the past and present, as well as visions of the future. 
Presenting more than 200 world-class events and welcoming 50,000 visitors each year, the Fisher Center supports artists at all stages of their careers and employs more than 300 professional artists annually. The Fisher Center is a powerful catalyst of art-making regionally, nationally, and worldwide. Every year it produces 8 to 10 major new works in various disciplines. Over the past five years, its commissioned productions have been seen in more than 100 communities around the world. During the 2018-19 season, six Fisher Center productions toured nationally and internationally.  In 2019, the Fisher Center won the Tony Award for Best Revival of a Musical for Daniel Fish’s production of Oklahoma! which began life in 2007 as an undergraduate production at Bard and was produced professionally in the Fisher Center’s SummerScape Festival in 2015 before transferring to New York City.
The Fisher Center demonstrates Bard’s commitment to the performing arts as a cultural and educational necessity. Home is the Fisher Center for the Performing Arts, designed by Frank Gehry and located on the campus of Bard College in New York’s Hudson Valley. Building on a 161-year history as a competitive and innovative undergraduate institution, Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders.
 
ABOUT BARD COLLEGE

Founded in 1860, Bard College is a four-year residential college of the liberal arts and sciences located 90 miles north of New York City.  With the addition of the Montgomery Place estate, Bard’s campus consists of nearly 1000 park-like acres in the Hudson River Valley. It offers bachelor of arts, bachelor of science, and bachelor of music degrees, with majors in nearly 40 academic programs; graduate degrees in 11 programs; nine early colleges; and numerous dual-degree programs nationally and internationally. Building on its 161-year history as a competitive and innovative undergraduate institution, Bard College has expanded its mission as a private institution acting in the public interest across the country and around the world to meet broader student needs and increase access to liberal education. The undergraduate program at our main campus in upstate New York has a reputation for scholarly excellence, a focus on the arts, and civic engagement. Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders. For more information about Bard College, visit bard.edu.