Assistant Production Manager/Assistant Technical Director

Boston Lyric Opera is seeking candidates for the Assistant Production Manager/Assistant Technical Director. The APM/ATD assists the PM/TD in planning, implementing, executing, and managing the production needs and resources for the company’s programs, including, but not limited to mainstage productions, site-specific productions, digital productions, and a variety of events both in person and online. APM/ATD helps ensure all programs are within given resources and realizes the
artistic goals of the company. They share ownership of the advance planning, staffing, and execution of all productions and events. The APM/ATD serves as a contact for production personnel, production crew, venue management. They share responsibility for the BLO warehouse, all inventory, co-productions and rental productions.

RESPONSIBILITIES- PRODUCTION MANAGEMENT:
I. PRODUCTION ADMINISTRATION, PLANNING & EXECUTION
• Assist in ensuring all production departments have the resources they require to execute the season.
• Assist in developing and executing staffing plans for production/project execution.
• Research and coordinate equipment and services related to physical production materials and labor, including but not limited to construction, acquisition, trucking and logistics purchase, rental and transportation of all sets, costumes, wig/makeup, props, lighting, sound and video equipment, and production and technical equipment for all programs
• In coordination with PM/TD, oversee vendor and construction shop relationships and work
• In coordination with PM/TD, develop and maintain production and technical schedule
• Attend design meetings, production meetings, and BLO staff meetings; coordinate and lead meetings as needed
• In coordination with PM/TD, liaise with stage management in advance of the production period and throughout the rehearsal and performances
• Procure and utilize working CAD drawings of performance venue.
• Work closely across the Artistic & Production Department to prepare and execute all technical and production needs related to artistic personnel and orchestra
• Assist in preparation of all touring, co-production, and rental technical and production documentation.
• Assist in feasibility analysis of design plans of potential productions
• Assist in procurement of production permitting and certification needs for all programs.
• Participate in assessment and procurement of viable rehearsal and performance venue.
• Project manage digital projects; coordinate recording, filming, editing, mastering, etc. to deliver assets by agreed upon deadlines.

II. TEAM MANAGEMENT
• In coordination with PM/TD, manage and supervise a series of direct and indirect reports, including union and non-union personnel at multiple locations, in the areas of stage management, props, stagehands, construction labor, electrics, audio, video, costumes, wardrobe, wigs/makeup, etc.
• Assist in determination of labor call times and personnel requirements for various work calls; Place all Union work calls with IATSE and fulfill non-Union staffing needs.
• Obtain employment forms and timesheets as needed. Review production/technical payrolls per the schedule laid out by the Art/Pro Payroll/Account Associate.

III. COST MANAGEMENT & BUDGET ASSISTANCE
• Assist in development of season production budgets.
• Assist in management of individual production budgets, expenses and timelines.
• Assist in development and maintenance of union and non-union labor projections.
• Assist in obtaining competitive costings for all production elements of expenditure.
• Regularly communicate any and all forecast related information to payroll.
• Participate in reconciliation of settlement statements, credit card statements, and invoices.

IV. OPERATION MANAGEMENT
• Lead the team in solving unforeseen circumstances during the production process.
• Provide onsite visibility along with PM/TD at rehearsals, performances and events to be a BLO representative.
• Oversee all warehouse activity; maintain accurate and detailed inventory; manage preventative and responsive maintenance on stock as needed
• Prepare/maintain internal production records and archival media, document operations.
• With Senior Director of Producing Operations & PM/TD, liaise with performance venue management and personnel
• Provide management and oversight of production health and safety requirements; identify and recommend modifications to facilities and processes as necessary
• In coordination with PM/TD ,manage COVID plan and policy development; ensure compliance with all COVID restrictions for all production and artistic personnel

RESPONSIBILITIES- TECHNICAL DIRECTION:
I. ORGANIZATION/DOCUMENTATION
• After designs and pre-production are complete, in coordination with PM/TD, maintain and update comprehensive technical drawings for all production aspects in the performance venue. This includes allocation of space for wardrobe, hair/wigs/makeup, and any ancillary spaces while in the venue as well as storage and support spaces.
• In coordination with PM/TD, manage all warehouse activity; maintain accurate and detailed inventory; manage preventative and responsive maintenance on stock as needed.
• In coordination with PM/TD, manage and update technical paperwork including but not limited to line set schedules, video and audio plots, equipment pull lists and rental orders. Ensure this paperwork is made available to all necessary parties utilizing BLO’s cloud-based data system.
• Ensure all production supplies are stocked. These should include all necessary supplies and materials for wardrobe, hair/makeup, properties, lighting, sound, video, and scenery (in
consultation with relevant Production Crew and Department Heads).
• In coordination with PM/TD, Procure production materials with approval necessary for anything over $300.
• Assist in management of all hiring paperwork, timesheets, union breaks and meal penalties, hospitality, etc. for IATSE Production Crew and Stagehands. Accurately report timesheets
and track of any deviations from original financial estimate and schedule.
• Maintain a thorough understanding of BLO’s Collective Bargaining Agreement and ProjectOnly Agreements along with additional side letters with IATSE
• If production materials are to be saved, create and/or update a comprehensive technical packet for future use. Oversee all storage needs in coordination with PM/TD.

II. PLANNING
• Attend all meetings as required, including but not limited to production meetings and expense tracking and reconciliation meetings.
• Attend all production meetings taking notes and helping prioritize notes time on stage.
• Implement and document any changes to predetermined orchestra pit plot including updating drawings and obtaining necessary materials within budget.
• Oversee the transfer of materials to and from BLO storage facilities, prep spaces, and the performance venue

III. SUPERVISION
• In coordination with PM/TD, oversee the physical use of the performance space regarding technical needs, liaising with venue staff, Production Crew heads, Stage Management, and BLO staff.
• Address schedule adjustments, labor needs, and personnel issues as needed.

JOB CONDITIONS

The workflow varies greatly throughout the production period, with work time demands beyond the standard workweek determined by production planning and execution. The role requires irregular and extended working hours including nights and weekends.

Requirements

QUALIFICATIONS
• 3-5+ production management experience, 3+ years experience in technical direction/supervision/event management.
• Proficiency in Microsoft Office 365 Suite
• Proficiency in AutoCAD or Vectorworks
• Familiarity with installation projects
• Must be able to handle advancing production while implementing current projects and productions
• Understanding of theater scheduling, working with multiple departments to find best solutions
• Clear, effective written and verbal communications skills
• Ability to work independently and meet deadlines
• Ability and desire to show exceptional attention to detail in all aspects of work
• Ability to communicate with and effectively organize large groups of people.
• Experience working in a union setting, preferably IATSE.
• Ability to manage a large workload over a short period of time
• Understanding of theater scheduling, working with multiple departments to find best solutions
• Ability to manage a large workload over a short period of time
• Must have driver’s license and be willing to drive (if necessary) to work locations

SALARY
Mid 60’s-Low 70’s plus competitive benefits package including insurance, dental, unlimited PTO and 401k retirement plan

BLO values diversity and is committed to creating an inclusive environment for all employees. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran’s status or any other protected category. BLO is an equal opportunity employer